We are seeking a full-time office manager, preferably with A/E/C experience, whose professionalism, initiative, administrative, and people skills will be welcomed and valued.
Our ideal candidate is a mature, energetic, highly motivated individual with creative problem-solving abilities, strong analytical aptitude, and the ability to face new challenges head on; she or he demonstrates a high degree of emotional intelligence and relational competence, an approach of stewardship, and the desire to commit to the success and well-being of the firm and its members. Responsibilities include:
General Office Management Including administrative processes and procedures, resources, communications, and functions; office supplies, equipment, and safety; physical plant maintenance; the maintenance of office records, files, and plans, as well as federal, state and city registrations, certifications, and compliances; maintaining and renewing insurance policies.
Contract and Project Management Assisting project directors and managers (as well as training and assisting staff) in tracking project schedules, budgets, and billing; assisting project teams with project set up and contract review and administration; editing and proofreading; obtaining insurance certificates; assisting office leadership with labor and utilization reports, and with analyzing operations for effectiveness and efficiency improvements; timesheet processing and other tasks using accounting software (currently Deltek's Ajera).
Accounting/Bookkeeping Coordination and Reporting Coordinating and collaborating with bookkeeper and accountant for: AP/AR and cash management; ensuring timely and accurate processing of expense reports and credit card statements; yearly tax preparation and financial reporting; preparing and tracking department budgets.
Human Resources Administration Administering and maintaining benefits and benefits information including 401k, HSA, COBRA; updating HR policies and procedures; new hire orientation; annual maintenance of employee handbook; facilitating employee evaluation system; overseeing insurance programs including group medical disability, life, workers’ compensation, business practice, and professional liability; consult with employment attorney to ensure firm compliance will all applicable State and Federal employment laws and regulations.
Experience, Expertise, Skills, and Abilities Required
We provide a competitive salary, commensurate with experience, and and excellent benefits package.
No phone calls or drop-ins, please. Communications from recruiters will be ignored.
If you possess the foregoing qualities, credentials, expertise, and experience, please email to a cover letter illustrating how you might contribute to and thrive at Tipping Structural Engineers, as well as your résumé.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other status protected by federal, state, or local law, regulation, or ordinance.