Openings

Professional, Adaptable, and Versatile Office Manager

We are seeking a full-time office manager, preferably with A/E/C experience, whose professionalism, initiative, administrative, and people skills will be welcomed and valued.

Our ideal candidate is a mature, energetic, highly motivated individual with creative problem-solving abilities, strong analytical aptitude, and the ability to face new challenges head on; she or he demonstrates a high degree of emotional intelligence and relational competence, an approach of stewardship, and the desire to commit to the success and well-being of the firm and its members. Responsibilities include:

General Office Management   Including administrative processes and procedures, resources, communications, and functions; office supplies, equipment, and safety; physical plant maintenance; the maintenance of office records, files, and plans, as well as federal, state and city registrations, certifications, and compliances; maintaining and renewing insurance policies.

Contract and Project Management   Assisting project directors and managers (as well as training and assisting staff) in tracking project schedules, budgets, and billing; assisting project teams with project set up and contract review and administration; editing and proofreading; obtaining insurance certificates; assisting office leadership with labor and utilization reports, and with analyzing operations for effectiveness and efficiency improvements; timesheet processing and other tasks using accounting software (currently Deltek's Ajera).

Accounting/Bookkeeping Coordination and Reporting   Coordinating and collaborating with bookkeeper and accountant for: AP/AR and cash management; ensuring timely and accurate processing of expense reports and credit card statements; yearly tax preparation and financial reporting; preparing and tracking department budgets.

Human Resources Administration   Administering and maintaining benefits and benefits information including 401k, HSA, COBRA; updating HR policies and procedures; new hire orientation; annual maintenance of employee handbook; facilitating employee evaluation system; overseeing insurance programs including group medical disability, life, workers’ compensation, business practice, and professional liability; consult with employment attorney to ensure firm compliance will all applicable State and Federal employment laws and regulations.

 

Experience, Expertise, Skills, and Abilities Required

  • Bachelor’s degree in business, communications, or related field from an accredited university.
  • Five to seven years of demonstrated ability to effectively manage the operations of a small-to-medium-sized professional services firm.
  • Well-organized, extremely detail-oriented, and self-starting professional.
  • Team-oriented with excellent people skills.
  • High emotional intelligence competencies: ability to have difficult but respectful conversations; ability to self-regulate and remain positive in stressful situations.
  • Self-aware, open minded, compassionate, and adaptable.
  • High cognitive, analytic competence.
  • Excellent oral and written communication skills; excellent proofreading and editing abilities; high competence in English usage, grammar, and mechanics.
  • Knowledge of Ajera accounting software and CRM system is preferred; ability and willingness to learn TSE's proprietary intranet/database system.
  • Literate regarding State and Federal employment laws.
  • Proficiency in Microsoft Office (PowerPoint, Word, Excel) and willing to learn LibreOffice (OpenSource software that runs parallel to MO).
  • A thorough understanding of architecture and/or engineering systems and procedures is a huge plus.

 

We provide a competitive salary, commensurate with experience, and and excellent benefits package.

No phone calls or drop-ins, please. Communications from recruiters will be ignored.